This was the third in a series of chats on the CILIP Chartership process arranged by @joeyanne and @tinamreynolds which took place on Thursday, 15th March 2012 between 18:30 and 19:30 GMT.
Write ups of the earlier chats are still available:
16 Feb 2012 - Storify: Chartership chat on Twitter by @ellyob
1 March 2012 - Chatting about Chartership by @el399
Later chats (added to original post)
29 March 2012 - The Evaluative Statement by @katy_bird
This time our theme was Ways of collecting and recording evidence, suggested by Kelly Quaye @kcquaye.
I'm pretty sure we didn't become a top trending Twitter topic this time, but attendance was still good, with 32 participants (a mix of mentors and mentees), and around 250 tweets.
In this post I've concentrated on the major discussion points, and have listed other areas addressed on which you could find out more from the full archive of the proceedings kindly provided by @joeyanne
I was interested to see how other mentees had been managing this. I have a neat set of folders on my home PC relating to each of the pieces of evidence that I originally planned to link to in my portfolio. These are also listed in an additional column in my PPDP (plus a few extras which might be substituted once the portfolio comes together). I also have a concertina folder with similar headings containing additional 'raw' materials (event handouts, certificates and rough notes). In addition I have a miscellany of 'collected' online information in Evernote and Instapaper that I can access from any of my devices or locations.In case I need to know what happened and when, or need some dates or time frame data for any of my write ups, I use iDoneThis. There is more detail in my blog post, but it basically nags me to tell it what I've done every day, and then puts it directly into my Google Calendar.
Then I have a set of Dropbox files which relate to the development areas in my PPDP and which are shared with my mentor. They will eventually contain finished (or at least better than draft) pieces of evidence. So far there is very little in Dropbox, but my aim is to add more as I systematically work through the contents of my PC files. I don't necessarily think that this is the best method, but I feel reassured that there is some sort of structure and a degree of linkage between the storage areas.
Our discussions confirmed that most mentees use a variety of methods, in part necessitated by evidence being in a variety of formats, particularly online (own blog, other blogs, online articles etc.).
For online information Google Docs, Dropbox, Diigo, Delicious, or simply email to self were mentioned, but more generally it was recommended to use something that allows folders and contents to be rearranged easily.
@Library_Michael advocated the use of an evidence matrix, which he explains in further detail on his blog post Chartership – Managing my evidence. He has offered to email chartership folk the template if you send your email address to him via DM.
2. Recommended ways for recording evidence
@joeyanne recommended recording evidence on a Google Docs form which she describes in detail in her blog post Collecting chartership evidence using a Google form. As I understand it, the beauty of this method is that the template can be saved on all devices/platforms and even updated by email (particularly useful where Google Docs cannot be accessed).
3. Other areas addressed
- Using training days as evidence
- Evaluating pros and cons of electronic submission
- Linking evidence to PPDP
- Awareness of what constitutes evidence
- Judging how much evidence to include
- Including backdated evidence, and how far to backdate
- Knowing when and how to reflect
- Structuring your portfolio
- Applying learning
- Demonstrating awareness of other sectors
- Payment of registration and submission fees by mentee or employer
4. What should be discussed next?
Judging by the level of participation, the use of a theme appeared to work very well and also allowed for mentees to ask questions outside of the theme.
Topics suggested for next time's tweet chat include:
- metor/mentee relationships
- evaluative statement creation
Vote for your preferred topic on the online poll.
And finally, a reminder from @joeyanne: